Proposed Amendments to the Charter and Bylaws

Aloha Colleagues,

The Faculty Senate is proposing to update its current Charter and Bylaws (click here to read the current Charter and By-laws.pdf) so that they reflect our current practices and align with the policies of the Board of Regents' RP 1.210 and the UH system's EP 1.201. 


This process is composed of three steps.

First step.  Today we are asking you to review 3 key amendments and then to share your feedback either electronically or in person at our next Senate meeting.

Second step.  We will hold a forum during our Faculty Senate meeting on March 18 at 3 pm, GT-105 to hear your views on these 3 amendments.  Then the Faculty Senate will vote on the amendments.

Third step.  All eligible faculty will vote on the amendment changes in the old fashion way of a physical ballot.  You will vote in your respective divisions.  Your vote is critical to usher in the new changes.  We need 2/3s of all eligible faculty to vote. 

 

The following are the proposed amendments: Article VIArticle VArticle IV


Two easy ways for you to provide feedback on these amendments:

 

Online feedback form (anonymous)
(available until March 13, 2015 at 11:55 PM , view comments).

or

In person at Senate meeting
(Wednesday March 18, 2015 at 3:00 PM in GT-105)

 

Mahalo,

The Faculty Senate
 

This proposed Article VI from the Charter merges the current Article VI from the Charter with the current Article X from the Bylaws.  These changes streamline the amendment process and aligns them with BOR and UH system policies.
 
Article VI.
Amendment of Charter and Bylaws
Section 1. All amendments to this Charter and the Bylaws must be approved by two-thirds of votes cast by Senate members present for the vote.
 
Section 2. Two-thirds of votes cast by Faculty members eligible to vote, as defined by this Charter, are required for approval of the proposed amendment.
 
Section 3.  Voting on amendment changes will be made accessible to faculty members eligible to vote as defined by the Charter.  
 
Section 4. If adopted, the proposed amendment shall be sent to the Chancellor.  Amendments shall become effective upon approval by the Chancellor.  The Chancellor will notify the Faculty Senate Chair regarding decisions on the amendments.

ARTICLE VI.  of current Charter 

Section 1. Amendments to this Charter may be proposed by the Faculty Senate or by a petition signed by no fewer than 20% of the voting members of the Faculty. After introduction by a Senator or receipt by the Secretary, a proposed amendment shall be given first reading at the next meeting of the Senate.

Section 2. Consideration of a proposed amendment shall be given by the Senate at the next meeting following first reading. The proposed amendment of the Charter may itself be amended at this time by a two-thirds majority of the Senate. The Senate shall then transmit to the Faculty its recommendations concerning the proposed amendment and shall schedule a vote on the proposed amendment (as it may have been amended).

Section 3. A two-thirds majority of all voting members of the Faculty is required for approval of the proposed amendment.

Section 4. All amendments to the Charter shall be submitted to the Vice Chancellor for Academic Affairs/Chief Academic Officer and the Chancellor for transmission to the Vice President for Community Colleges. They shall become effective upon approval by the Chancellor and the Vice President for Community Colleges.

ARTICLE X. of current Bylaws
 
Section 1. Amendments to these Bylaws may be made by following the same procedures as set forth for amendment of the Charter, except that any amendments approved by the Faculty need be submitted only to the Vice Chancellor for Academic Affairs/Chief Academic Officer and the Chancellor. They shall become effective upon approval by these parties.

 

The current Article V of the Bylaws combines the Election Committee and the Election process.  This proposed Article V houses the Election process.  The Election Committee's duties are moved to another Article.
 
Section 1. Of the 22 elected members, 11 senators will be elected each year to serve a two-year term.
 
Section 2. All full-time and half-time BOR appointee Faculty members, and lecturers teaching at least 8 credits, are eligible to be nominated for the general election, and to participate in the voting.  No person shall be listed as a candidate for the Faculty Senate without written consent of that person.
 
Section 3. The election period will commence on the first Monday of November and end on the following Monday. 
 
Section 4. Elections will be made accessible to faculty members eligible to vote as defined by the Charter.  
 
Section 5. Voting must be completed by 4 pm on the last day of the voting period.  After the election ends and as soon as is practical, the Election Committee Chair will inform the Faculty Senate Chair of the results.  The Faculty Senate Chair will notify the new Senators.  Elected senators will be acknowledged in a campus-wide publication no more than one week after the completion of the election. 
 
Section 6. After the Senate elections, the new Senate of the following academic year shall elect officers of the Senate for the following academic year.
 
Section 7. Newly elected senators will take office during the first regularly scheduled Faculty Senate meeting of the academic year following their election to office.
 
Section 8. Plurality of votes cast are the winners for any election where there are more than two candidates.

Bylaws ARTICLE V.  Elections of current Charter

Section 1. An Elections Committee shall be appointed in September of each year for the purpose of nominating candidates for election to the Faculty Senate and to conduct the election. The Committee Chair and members shall be appointed in accordance with Article III of these Bylaws and shall include one member from each Division.

Section 2. The Elections Committee shall nominate eligible faculty members to run for the Faculty Senate, a list of whom shall be made available to all faculty members at least three weeks before the start of the voting period. Additional nominations may be made by petition of ten percent (10%) of the eligible voters, submitted to the Committee Chair not less than ten days before the start of the voting period. Another list of candidates shall be made available to all faculty members not less than seven days before the start of the voting period.
 
Section 3. Of the 22 elected members.
A.  Eleven Senators will be elected in one year, and eleven will be elected in alternate years, with additional seats elected should vacancies occur.
 
Section 4. No person shall be listed as a candidate for the Faculty Senate without written consent of that person.
 
Section 5. The election period shall be the working days of the first full calendar week in November.
 
Section 6. Elections shall be by secret ballot, each eligible voter being provided one ballot. Marked ballots shall be deposited in a ballot box at one of the specified voting places.
 
Section 7. Voting must be completed by noon on the last day of the voting period.
Ballots shall be counted by an Elections Committee that afternoon, and the Committee Chair shall inform the Faculty Senate Chair of the results as soon as practicable. Names of the newly elected Senators shall be published in a campus-wide publication within seven days of the completion of the election.
 
Section 8. A special meeting of the newly elected Senate shall take place in May for the sole purpose of electing officers for the following year.
 
Section 9. Newly elected Senators shall take office during the first regularly scheduled Faculty Senate meeting of the academic year.

This proposed amendment adds the Election Committee's function and duties to Article IV of the Bylaws, which contains all the Standing Committees.
Proposed Amendments to Bylaws Article IV  Members of the Faculty and the Faculty Senate of the Charter
 
Standing Committees
 
Section 11. Elections Committee
 
A. Function
 1. Conduct the General Faculty Senate elections.
   a. Solicit eligible faculty members to run for the Faculty Senate.  
   b. Make available a list of candidates to all faculty members at least three weeks before the start of the voting period  
   c. Share with the Faculty a list of candidates on the ballot, and their faculty profiles at least twice prior to election week.
 
 2. Conduct the Faculty Senate Executive Officers elections. 
 
B. Membership
 1. The Committee Chair and appointed Faculty members shall be voting members.

 


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