Course Evaluation System

hands holding a tablet with "satisfaction" and stars on tabletIntroduction

Starting Fall 2018, the University of Hawai'i System will implement a new Course Evaluation System (CES) to replace the existing eCafe Evaluation System.

Historical

During the AY 2017-18, an ad-hoc committee of the Faculty Senate completed work resulting in this year-end report summarizing their accomplishments.

In December 2017, the Leeward CC Faculty Senate sent the results of the CES voting results via this blog post. All surveys will have one mandatory question (How would you rate the overall quality of this course?). It is important to note that CES results will not be shared directly with administrators.

Email from VCAA Della Teraoka (Aug 27, 2018) with CES Implementation Update and memo from President David Lassner (March 18, 2018). 

IMPORTANT TIMELINE:

  • October 1, 2018 - CES is available for Campus Coordinators
  • October 29, 2018 to November 15, 2018- Instructors setup their questions
  • November 19, 2018 to December 6, 2018  - Students take evaluation
  • December 20, 2018 - Results released
  • January 1, 2019 - Results published

View the Instructor Guide 

Major Changes

#1.  CES will be used for ALL courses.  CES will automatically be turned on for the surveys.

#2.  Each student will only receive one survey per course even when there are multiple instructors. One course - one survey.

#3. The instructor no longer OWNS the results of the surveys. Each organization (Campus/College/Division/Department/Subject) are able to determine if survey results shall be shared with the Division chair.  

#4. Each campus will determine its campus-level questions. Each campus will determine if the division chair will see results for all faculty within the unit. 

#5. The large pool of questions available in eCAFE have been retired.  Each campus will have to set up their own question pool to be used for all the organizational question sets at their campus.  You are able to type in the questions into CES and select the answer type. 

#6. The instructor will have to create his/her own list of questions.  The instructor can type in their own questions and select answer type.

#7. CES is mobile friendly so students can complete the evaluation on their own devices which is expected to increase student response rates.

Frequently Asked Questions

Since we will not have access to CES in advance, will UH System be handling all training? Will there be training documentation and videos we can forward faculty to for help?

Since CES is very similar to eCAFE we are not planning any formal training. There will be FAQ's and how-to documentation.  We plan to train the trainers and Maggie is the contact point for the coordinators. The goal is also to keep it simple in CES.   Since all surveys are automatically turned on, basically all an instructor have to do is to log in and add questions.  New staff and coordinators may need more instructions and Maggie will provide help to those users.
 
Who do I contact for technical issues?

Maggie Kaleleiki at amek@hawaii.edu.

What is the timeframe for CES Rollout?

CES will go live on October 1st and at that time it will be set to the 'staff' period.  See timeline above for when it will be available.

I am teaching an accelerated course, what do I do?

Short-term courses such as the 5-week accelerated courses need to wait until the first week of November (at the earliest) to use CES.  

Will I have access to my old eCafe evaluations?

Yes, eCafe will be archived so faculty will have access to previous results. Faculty may copy/paste questions from eCafe evaluations into CES.

In an effort to get as many students as possible to complete the course evals, I offer 5 extra credit points to anyone who will send me a screen shot of the confirmation page. Will I still be able to ask for a screen shot for extra credit?
Yes, at the completion of the course evaluation, there will be a confirmation page that the student can take a screenshot and send it to you for extra credit points.

 

Questions for Your Evaluation

Link to all eCafe Questions (you may copy and paste to your individual evaluations)

Past Questions Used by Division

Arts & Humanities

Business

Language Arts

Math & Sciences

Professional Arts & Technology

Social Sciences

Student Services

Distance Educational Questions

16 eCafe Recommended Questions

 


Campus Coordinators

Adam Helemano (X572) and Leanne Riseley (X676)