One last push as we head into finals weeks and grading. We are almost through the semester! In case you missed our workshops last week, we’ve got you covered. Also, we are working hard to provide a professional development series this summer to help you prepare for Fall semester. Don’t miss out on this opportunity; you CanDO it!
Gmail now has a button in the toolbar to add an email message to Tasks. Not only will it add to your Tasks list (conveniently in the right side panel of your Gmail) but it automatically puts a link to your email message so you can pull it up quickly from Tasks instead of rummaging through your emails.
Once you have the item in your Tasks, you can edit its title and put a due date (which puts an entry in your Google Calendar, too). When you’ve completed the task, click the radio button next to it to cross it off your list!Google Meet
Google Meet, a video conferencing platform, is now conveniently in your Gmail making it quick to create or join a Meet. [How-to use Google Meet in Gmail]Multiple Signatures
Create signatures for different situations or audiences such as: personal, professional, condensed, etc. The “Insert signatures” button is in the Gmail message window when you compose a new message, reply, or forward a message. [How-to create a Gmail signature]Google Meet Present high-quality video and audio
Google Meet is a video conferencing platform that many of us are using for remote meetings, office hours, and class sessions. Before you wouldn’t be able to share a streaming video in your session to your audience, but now you can! You can now share audio and video (with audio) by selecting the option to present an individual Chrome browser tab.See up to 16 webcams in tiled view
Google Meet can now show up to 16 webcams on the screen in tiled view. By default, Meet automatically displays the most active content and participants. Usually if you have three or more participants with webcams in a session and are not presenting (i.e. screen sharing), you will have the tiled layout shown.
Photo credit: GoogleGoogle Sites
The new Google Sites is here! Classic Google Sites will be phasing out in 2021 so if you have any Google Sites you want to continue using, convert them to the new Google Sites before next year. The new Google Sites is modern and simplified with an adaptive interface allowing you to easily create professional-looking websites without having to code. [How to use the new Google Sites]
For those of you who have been using Google Sites as weekly or topic modules for your courses to present content, but use Laulima for assignments, quizzes, forums, etc., you may want to consider using Laulima Lessons, a tool to create/present content modules. Not only is Lessons easy to use and allows you to present your content in an organized and visual way (like being able to embed content), but the advantage over Google Sites is that it can integrate items you have in other Laulima tools. This allows you to pull everything together in Lessons. You can link-in specific assignments from Laulima Assignments, specific discussion topics from Laulima Forums, and more. Contact the Educational Technology unit for assistance.
As the semester winds down and much student learning has taken place, there is a common question being asked, what’s my grade? The answer should not come as surprise because a final grade is comprised of many smaller grades earned throughout the semester. Having an organized and well maintained gradebook communicates that much need feedback to your students. During a semester “grades” factor into decisions like to whether a student chooses to drop or withdraw from a class and instructors may look at grades to help identify students who need additional outreach and support. Maintaining an up to date and accurate gradebook is also a item on the Leeward CC DE Guidelines for sound course design (Leeward DE Guidelines 5.6). We recently held a webinar on this subject and are able to share the presentation, “What’s My Grade? Laulima Gradebook (12:48).”
Lastly, here are some summary points to remember:
Dashes don’t equal zeros.
As we approach the end of the semester, missed scores for Gradebook Items should be converted to zeros to provide the most accurate calculated grade to the student. There is a button in Course Grades (scroll to bottom of that page) to convert all dashes in your Gradebook to “0”s. (Best practice tip: Throughout the semester as assignments are graded, put in zeros for those who did not submit their assignments so students can see their actual course grade at any point during the semester since dashes do not count against their course grade.)
Three steps to successfully publishing (final grades).
If you are in doubt on your successful submission you can email LeeCC campus Registrar, Grant Helgeson (firstname.lastname@example.org). Include: Subject & Course Number CRN (e.g. ENG 100, CRN: 12345)
We’ve made it through the transition of moving classes online and teaching remotely! Mahalo for your continued commitment to your teaching and your students. Are you ready for finals week and submitting grades? We have a few resources to help you wrap up the semester including alternative and online assessments, using Laulima Gradebook, professional development to prepare your classes for Fall semester, and more.
Instructors and students teaching and learning remotely can benefit from both synchronous and asynchronous methods.
Teaching remotely can present opportunities for creativity and to even enhance your face-to-face class. Pick up some ideas from the article below, “Remotely Hands-On.” Then, for more inspiration read and watch on for three ways you can use Zoom for engagement and interaction. From fun and simple to useful and interactive, we hope this sparks some ideas for you. [Read newsletter]
Coming to your inboxes soon, the “Teach On, Power On” newsletters aim to provide information, workshops, resources, and inspiration to teach on, power on and use technology, and engage with your students! Newsletters will be archived here on our blog using the “teach on power on” tag.
The main two UH supported web conferencing tools include UH Google Hangouts Meet and UH Zoom. Here are some helpful resources to help you explore both options.Using Google Meet
In the video tutorial:
UH Zoom Blog – latest news and informationTips
(This message is for Zoom hosts. If you’re not a Zoom host, please disregard this message.)
You might’ve heard about recent changes to Zoom to help keep you and your participants safe. Here’s a recap of the significant changes and what it all means. (Note: The step-by-step instructions below use the Zoom web interface, https://zoom.us/, and not the Zoom Client for Meetings or mobile app, but steps should be similar.)1. UH Zoom Licenses
Did you know that we have UH Zoom Licenses? If you have a Zoom basic account with your hawaii.edu email address, consider transitioning today.What does this mean?
Once approved, your account will be a part of the UH Zoom educational account, providing you with information and support from UH ITS, and a UH Zoom License (if you’re eligible and licenses are available).What do I need to do?
Visit the ITS UH Zoom Site License webpage to request a UH Zoom License. (Even if you’re unable to get a license, you’ll still get transitioned into the UH Zoom educational account.)2. Update Zoom Software
From UH ITS: “On April 2, 2020, Zoom released a software update addressing many of the privacy and security concerns that have been raised. ITS recommends updating your Zoom app to the latest version. If you are not prompted to do so directly from your Zoom app you may navigate to Zoom’s Download page located at: https://zoom.us/download.”3. Required Passwords for All Meetings
Added security effective April 5, 2020. Required passwords are enabled by default for all meetings which include: previously scheduled meetings with a calendar integration, newly scheduled meetings, and your Personal Meeting ID (PMI) Room. Previously scheduled meetings with a unique one-time meeting ID will not be impacted*.What does this mean?
Participants will not be able to join your meetings anymore without a password or the new join link with embedded password for previously scheduled meetings with a calendar integration and your PMI Room, and any new meetings that you schedule.
To see this in your Zoom account, log into https://zoom.us/ and click on an upcoming meeting that you previously scheduled or click to schedule a new meeting. You should see a meeting password (automatically generated) and a longer join URL (which incorporates the password). See example below.
*Note: If you do not see a password and a new join URL for a previously scheduled meeting, then you do not need to do anything for that meeting; it was not impacted by this required password change. Please check your other previously scheduled meetings.
Note: This required password feature is enabled and locked in your UH Zoom account settings and cannot be disabled. Therefore, every new meeting you schedule will now have a password and you will not be able to remove passwords on previously scheduled meetings and your PMI Room that have passwords now enabled on them.What do I need to do?
Notify your participants and update your Zoom instructions and join links where you have them posted. Send your participants the new join link, Meeting ID, and password information.
Added security as of March 31, 2020. The Waiting Room feature is enabled by default (but can be disabled, if preferred).What does this mean?
Meetings scheduled after March 31, 2020 and your Personal Meeting ID (PMI) Room will have the Waiting Room feature enabled by default. Meetings scheduled prior to March 31, 2020 will not be affected. (If you’d like to enable the Waiting Room on previously scheduled meetings, see below*.) With this feature enabled, when participants join your meeting, they’ll see a waiting room screen until you, the host, click “admit” to let them in. This allows you to screen participants as they come in.What do I need to do?
With the Waiting Room feature enabled, when you have your Zoom meeting, as host, you’ll need to click to “admit” participants in.
You can admit them one at a time (as shown below) or in bulk after many participants have joined. [How-to]
*As previously mentioned, new meetings that you schedule will have the Waiting Room feature enabled by default (a setting in your Zoom account). But if you’d like to disable it for a particular meeting that you’re setting up:
For previously scheduled meetings that don’t have the Waiting Room feature enabled, but you’d like to enable it:
If you’d like to disable the Waiting Room default on your Zoom account for all future scheduled meetings (instead of doing each individually):
(Adapted from UH ITS)
With passwords enabled, Waiting Room enabled, and Join before host disabled by default, when participants click the join link with embedded password or type the Meeting ID and password to join your session that you give them, the following will take place.
When you think of a reading room you think of a cozy, quiet space filled with books and comfortable furniture where you sit with a cup of hot chocolate or coffee and explore a literary universe filled with galaxies of characters, styles, genre, and points of view. Three years ago, Leeward Community College embarked on a project to record local literary talent – to hear them perform their own works and to explore their creative process.
When Language Arts faculty member Ann Inoshita approached the Educational Media Center’s Video Production Unit with a request to record a local author, then Production Manager Les Matsuura saw this as an opportunity to create a unique archive of local talent. Matsuura said, “I’ve always had a soft spot for oral histories and the documenting of events, individuals, and content of historical and cultural value. When Ann came to us with her request, I proposed creating a series with the intent of building a library of local talent sharing their works and their creative process. Ann loved the idea of being part of something that might be useful to students interested in creative writing and to the larger community as well. She has taken on the role of producer, identifying and inviting Hawaii’s talented writers to be a part of The Reading Room. She’s also taken on the role as host of the program.”Host Ann Inoshita and guest Juliet S. Kono on set
Asked to describe The Reading Room, Inoshita said, “The Reading Room is recordings of author interviews and readings… These literary recordings include many Hawaii authors and are a valuable resource for courses.”
The programs are designed to invite viewers to join the host and artist in an intimate and comfortable setting. Now in its second series of recordings, the set has evolved from a minimalist set with a coffee table and books floating in black limbo to a fireplace chat type of setting. The series has an artistic open designed by Jordan Teruya that fits perfectly with the intended mood. Additionally, Inoshita has noted that the open has helped contribute to the Reading Room brand. “The opening sequence contains theme music and video that introduces the audience to The Reading Room. This is a recognizable brand that many faculty from various campuses have identified and respect.”
The creation of a library of local artistic talent and providing a resource for anyone interested in the creative energy behind literature in Hawaii would be a motivating force for anyone in production. The Media Center’s Video Production Unit finds itself in that enviable situation with the potential to make significant contributions to the literary community and the establishment of Leeward Community College as a documenter and preserver of artistic endeavors in Hawaii. Inoshita appreciates the energy the Unit brings to the project. “The production team has great direction and technical skill to create high-quality and professionally made videos…The Video Production staff share the vision and passion of The Reading Room. Collaboration is a positive experience as we record literary performances. I look forward to continued support and collaboration”Cast and Crew of The Reading Room
To view the Reading Room videos click on this link: The Reading Room.
If you would like to produce a video highlighting a project or event you’re involved with, contact the EMC Video Production Unit at ext. 0604, or submit a services request form at Video Services Request.